SQ-2021-PROB-085 - SQ-2021-PROB-085:Tenant and Facility Management Services

 
Call For Tenders
Tender No. SQ-2021-PROB-085
Description: Tenant and Facility Management Services
ELECTRONIC BID SUBMISSION will be accepted until 3:00 p.m. on May 20, 2022  
***NOTE: ELECTRONIC BID SUBMISSION
Your Submission for this opportunity must be sent to Metrolinx through the use of MetrolinxMERX EBS. Bidders shall be solely responsible for the delivery of their Submission using MetrolinxMERX EBS by the Closing, in accordance with the  Instructions to Proponents.
Only Proponents who possess the following experience and qualifications will be considered for award of this Contract:
Metrolinx reserves the right to reject any or all Submissions at its sole discretion.


Category A - Commercial Facility and Tenant Management

0. 1. 1. 1. 1. 1. 1. Ten (10) years of demonstrated experience working in Commercial Properties
                  2. Ten (10) years of demonstrated experience working with diverse real estate portfolios that may include:
                     1. one (1) or more tenants; and
                     2. include one (1) or more combinations of Commercial and Residential tenants.
                  3. Ten (10) years of demonstrated experience in property management services for Commercial properties  of the following:
                     1. Facility operations; recoverable and nonrecoverable
                     2. Financial;
                     3. Tenant relations;
                     4. Vendor and Contractor Services; 
                     5. Procurement and management of property related services and repairs; and
                     6. Capital Expense:
1. capital repair and/or replacement recommendations; and
2. expense reporting.
   1. 1. 1. 1. 1. 4. Experience working on projects where adjoining properties and the surrounding community may be sensitive to the Project to be provided.A demonstrated ability to address concerns promptly, and fairly.
                  5. Demonstrated Operations  experience working with facility management position for  a variety of properties, responsibilities shall included but is not limited to:
                     1. Landscaping;
                     2. Snow removal;
                     3. Waste management;
                     4. Interior and exterior Common Area cleaning and maintenance;
                     5. Financial Management and Budgeting; to include year end financial statements, maintenance and capital cost forecasts,
                     6. Tenant Management;
                     7. Rent Collection, TMI and additional rent management and collection. Management of general tenant relations, relocations, negotiations, mediation.
                     8. Procurement of facility management related services;  with facility repair and contracting companies required, as well as service providers related to the Work.
                  6. Experience working with crown corporations is considered an asset.

0. 1. 1. 1. 1. 1. 1. Ten (10) years of demonstrated experience working in Residential Properties:
                     1. Mixed-Use with Residential; and 
                     2. demonstrated experience working with Crown Corporation Owned Residential Properties is considered an asset.
                  2. Ten (10) years of demonstrated experience working with diverse real estate portfolios that may include:
                     1. five (5) or more tenants; and
                     2. two (2) or more combinations of building and tenant management for a variety of residential-type properties (Apartment, single family, multi-family, condo, mixed use).
                  3. Ten (10) years of demonstrated experience in property management services for residential properties of the following:
                     1. Building management responsibilities under the Residential Tenancies Act 2006, including, but not limited to, O. Reg. (517/06), (516/06), (294/10);
                     2. Experience including all maintenance types (recoverable or nonrecoverable);
                     3. Financial budgeting, and forecasting;
                     4. Leasing and marketing;
                     5. Tenant management responsibilities under the Ontario Residential Tenancies Act 2006 and the application of the Act;
                     6. Vendor and Contractor Service management; 
                     7. Procurement and management of property related services and repairs; and
                     8. Capital Expense:
1. Capital repair and/or replacement recommendations; and
2. Expense reporting;
   1. 1. 1. 1. 1. 4. A demonstrated ability to address tenant concerns promptly, fairly;
                  5. Demonstrated experience working in a facility management position for  a variety of properties, responsibilities shall included but is not limited to:

1. Landscaping;
2. Snow removal;
3. Waste management;
4. Interior and exterior Common Area cleaning and maintenance;
5. Financial Management and Budgeting; to include year end financial statements, maintenance and capital cost forecasts;
6. Tenant management;
7. Rent collection, shared facility costs, and additional rent management and collection if applicable;
8. Management of general tenant relations, relocations, negotiations, mediation;
1. Procurement of facility management related services;  with facility repair and contracting companies required, as well as service providers related to the Work.
10. Experience working with crown corporations is considered an asset.
11. Experience working on projects where adjoining properties and the surrounding community may be sensitive to the Project is considered an asset.