Dear Vendor Partner:
Further to previous communication issued in late May 2017 (“Metrolinx Introduces Oracle iSupplier Self-Service Portal for Vendors”) below is some information regarding the implementation of the new Enterprise Resource Planning (“ERP”) system at Metrolinx which will streamline and automate our procurement activities, better integrate our procurement and financial systems, and increase our operational effectiveness. We are also providing the next update on the launch of the iSupplier vendor portal.
As we are now less than 30 days before the launch of the ERP system, we want our all our valued vendors to be aware of key dates and system cutover activities that will occur in advance of the new system go live date of Monday July 10th, 2017.
Finance System Key Dates and Events
June 15th to June 19th – During this period, we will not be processing any transactions, including payments, as our implementation team prepares system data for transition to the new Oracle platforms
June 21st – This is the last day new invoices will be accepted for processing by Metrolinx in the existing systems. All outstanding invoices must be delivered to Metrolinx Accounts Payable by June 21st to ensure they are processed before the full system shutdown
June 23rd – This is the last day new procurement and finance transactions will be entered into the existing systems, including new invoices, new purchase requisitions, and new purchase orders.
June 24th to July 4th - Payments will be processed for invoices received up to the June 21st submission deadline.
July 5th to July 10th – Our payment systems will be shut down for data migration to the new system. During this time, no transactions or payments will be processed.
July 10th – Processing of transactions and payments will resume.
As with any ERP implementation, we anticipate the days after the launch of the new Oracle platform will see some delays in our procurement and payment processes as we become fully proficient in the use this new ERP system. In addition, new invoice payment processes may cause delays as we begin to match purchase orders to receipts of goods and services before invoice payment is released.
iSupplier Update
As communicated previously, Metrolinx is implementing Oracle iSupplier. This no-cost-to-you platform allows us to automate and streamline our purchase order issuance and invoice submission process. iSupplier is easy to use, provides registered vendors with self-service options, and real-time access to procurement and payment information. It is widely used in both public and private sector organizations and has proven business value.
How is Metrolinx rolling out iSupplier?
We will be rolling out iSupplier in waves in the coming months. You will receive a communication on what to do and how to register to iSupplier as your rollout wave approaches.
We can already tell you that:
- If you are currently doing business with us using MERX, you will be granted access automatically and will receive a User ID and Password for your new iSupplier account.
- If you have never done business with us through MERX, we will provide you with details about how you will be able to register your firm using iSupplier. How will I be trained on iSupplier?
Metrolinx will offer iSupplier training through WebEx (an online video conference tool). You will receive an invitation in the coming months when your time comes to be trained.
If you have any questions about this communication or the ERP implementation process, a special e-mail address has been set up this purpose. Please direct all inquiries to: Integrate.Metrolinx@metrolinx.com.
